Sr. Program Officer – ECA

Full Time
Washington, District of Columbia, United States
Posted 3 weeks ago

The Maasai Group

PLACE OF PERFORMANCE: Washington, DC (Telework subject to approval).

SCOPE: A Senior Program Officer is required to perform a wide variety of duties to ensure the
successful implementation of professional exchange programs managed by the Professional Fellows
Division. The Senior Program Officer position will serve in Professional Fellows Division
working primarily on the Community Engagement Exchange (CEE) Program, as well as
assisting on the other programs managed by the Division.
The requirements of the position include assisting in the coordination of various grants processes
including the solicitation and analysis of proposals; providing program direction and guidance to
cooperative agreement awardees and sub-awardees; planning and monitoring unique, high-level
exchange programs for professionals; overseeing activities associated with the exchange
programs such as follow-on activities, conferences, and events; serving as liaison with posts and
regional bureaus; conducting site visits to U.S. placement sites for monitoring as appropriate;
traveling to events abroad if needed; participating in outreach activities; finalizing Fellow
recruitment and selection procedures; manage logistics including visas, coordination of events,
among other tasks; and contributing as a member of the Professional Fellows team. Other duties
include keeping abreast of all relevant professional exchange activities in a particular region,
devising or modifying programs to meet changing political situations and professional needs;
preparing visa documents; serving on grant panels; preparing briefing papers, memoranda,
talking points, speeches, and other documents; responding to taskers within deadlines; and
representing ECA at workshops, conference, orientations, and meetings with government
representatives, implementing partners, and the public.

• Education and/or work experience related to international educational exchanges, and/or
other types of international study, programming, or activities.
• Knowledge of the Department’s mission particularly with respect to educational and
academic exchanges, and the role exchanges play in the conduct of U.S. foreign policy.
• Skill in program and project management techniques and tools to oversee the development,
implementation, and maintenance of international exchange programs.
• Knowledge of grants administration regulations, processes, and activities in order to oversee
a myriad of grants-related activities.
• Skill in oral and written communications to prepare and present analysis, provide advice and
guidance, brief audiences, solicit information, and defend proposals.
• Ability to represent the Department, Bureau, and organization in a variety of domestic and
international settings.
• Ability to initiate and maintain effective contacts with DoS elements, other USG entities,
contract institutions, and U.S. institutions of higher education involved in the conduct of
academic exchange programs.
• Ability to use various computer applications and familiarity with the potential uses of
electronic information storage and retrieval in order to maintain information databases.
• Excellent ability to build and maintain strong working relationships with colleagues.
• Strong ability to work independently, with minimal supervision, and multi-task in a high
volume, fast-pace work environment.
• Strong organizational skills and excellent creative thinking and analytical skills.
• Ability to interact with all nationalities in a culturally sensitive manner.
• Experience in or knowledge of one or more world regions.

• Plans, develops, implements, and evaluates professional exchange programs managed within
the Professional Fellows Division, in consultation with posts and missions, ECA
management, geographic bureaus, and high-level elements in the U.S. government, and
professional communities.
• Establishes and maintains relationships with these groups to develop the exchange programs
to meet changing political situations or new priorities in the United States government.
Provides program direction and guidance to cooperating agencies and host placement
organizations; follow-on activities and other events related to the exchange; and oversees
program implementation. Evaluates and refines programs to ensure they remain useful, costeffective, and timely.
• Provides programmatic monitoring for grants and/or cooperative agreements in accordance
with established ECA grants policy and federal regulations. Manages budget and fiscal
aspects of grants and/or cooperative agreements, and monitors expenditures made by
cooperating agencies. Develops and adheres to grant cycles in accordance with the passage
of the Bureau’s annual appropriation and the ECA grants calendar.
• Oversees the recruitment and selection of participants and facilitates all aspects of the
exchanges keeping abreast of all participant activities. Consults closely with supervisor to
proactively resolve or address problems. Exercises sound judgment regarding those
developments that can be resolved independently and those requiring higher level input.
• Establishes and maintains liaison with stakeholders including posts and missions, other DoS
bureaus, other USG agencies, U.S. professional and international exchange communities and
officials, and foreign government representatives to build effective relationships in support of
ECA’s strategic goal of promoting international understanding. Represents ECA at
conferences, workshops, orientations, inter- and intra-agency meetings, and at meetings with
implementing partners and the public.
• Responds within deadlines to taskings from supervisor, senior bureau, and department
management or Congressional staff for quantitative and qualitative information on exchange
activities; and obtains appropriate clearances. Drafts speeches, talking points, memoranda,
and other documents that advance Bureau objectives and analyze the impact of DoS
• Additional duties not expressly specified but are considered within the scope of the above

• Ability to obtain and maintain a security clearance at the Secret level.
• Foreign language skills are preferred but not required.
• A Bachelor’s Degree is required for this position.
• A Master’s degree or other advanced degree, in international relations, international
education, or a related field, is preferred.
COMMUNICATION SKILLS: These positions may require handling confidential information
in an appropriate manner. Customer interactions must be handled with diplomacy and tact.
Individual must be able to gauge the customer’s technical ability and communicate with them in
appropriate technical or non-technical language in a non-condescending manner.
DECISION MAKING/JUDGEMENT: This position involves projects and/or assignments
requiring considerable decision-making authority regarding procedures, plans, and schedules.
Although there are sometimes problem-solving guidelines for problems, there are no existing
procedures or instructions for those problems. Ability to work independently or in a team setting
is necessary.
PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here
are representative of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
• Needs the ability to use a keyboard to enter and retrieve data.
• Must have good eyesight to view computer monitor and phone.
• Must be able to lift 5-20 pounds.
• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.

THE MAASAI GROUP, LLC. does not discriminate on the basis of race, sex, color, religion, national origin, age,
disability, or veteran status in provision of services or employment opportunities and benefits. All qualified
applicants will receive consideration for employment.
• Local travel and possibly CONUS/OCONUS travel may be required.
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