Project Manager/Technical Specialist VII

Full Time
Arlington, Virginia, United States
Posted 1 month ago

PLACE OF PERFORMANCE: Arlington, VA (Telework subject to approval).

SCOPE:  OBO/PDCS/PDC is looking for experienced Project Managers, a General Engineer or Architect, to assist with the planning, development, and control of capital and non-capital construction, major rehabilitation, security upgrade, and lease fit-out projects at diverse overseas locations. The Project Managers also provide support to Real Estate in assembling the project requirement, managing the technical team and Post for the acquisition of green sites for capital and real property for lease fit-out/renovation projects. In addition to these requirements, OBO/PDCS/PDC requires the Project Managers to meet the following:

PROFESSIONAL QUALIFICATIONS:

The ideal candidate would have the following qualifications:

  • Must be a U.S. citizen.
  • Bachelor’s Degree in a related field.
  • Active Secret Security Clearance.
  • Minimum of Eleven (11) years of related experience.
  • Mastery of the theories, principles, and practices of an engineering discipline (i.e., civil, electrical, industrial, or mechanical) or of architecture, sufficient to serve as a recognized expert and authority in the design, development and implementation or construction, renovation, or improvement projects at Department of State (DOS) facilities around the world.
  • Knowledge and understanding of the mission, functions and objectives of the Division, Office, Bureau and Department and the sequence and timing of key program events and milestones to coordinate work efforts, and to ensure that work is performed successfully and in a cost-effective manner and that work efforts are not duplicated.
  • Expert knowledge of project management principles and processes, e.g., budget and resource control, cost/benefit analysis, risk management, scheduling, metrics development and utilization, and analysis, to provide authoritative guidance in these areas; assess the quality and potential for success of projects; prioritize and integrate various projects; and resolve complex project management issues.
  • Knowledge of the Federal budget process and fiscal policies and regulations.
  • A high level of problem-solving skills that typically demonstrate a high degree of innovation, creativity, imagination, resourcefulness, and technical judgment concerning design, construction, and contractual problems that are frequently without precedent.
  • Knowledge of and experience in international project management and business operations, and an understanding of how they relate to work scheduling, logistics support, construction, analysis, and reporting.
  • Extensive knowledge of and experience in engineering/architectural principles and practices in foreign countries, sufficient to enable the contractor to ensure that assigned OBO projects are designed and built to the standards of the host country, to include knowledge of local building specifications and building codes.
  • Extensive knowledge of planning techniques and processes as they relate to facilities and their long-term use, coupled with proficiency in the management of planning, design and construction of high dollar projects including large, complex commercial, industrial and/or public works structures and facilities in the U.S. and overseas.
  • Ability to plan, program, develop and execute multi-year plans in order to ensure that complex, highly sensitive projects remain on schedule.
  • Knowledge of Federal, Departmental, and Bureau contracting and procurement regulations, policies, processes, procedures, and guidelines for Federal domestic and international facilities and construction, in order to assist with the contractor selection process and to advise and coordinate contractor performance at various Posts, combined with the ability to set forth concisely in writing, Statements of Work, specifications, and the results of technical analyses including assumptions, rationale, conclusions and recommendations.
  • Knowledge of the design, acquisition and utilization of international facilities and equipment and experience in Design Excellence.
  • Ability to plan, schedule, estimate and control the progress of engineering/ architectural implementation projects from the establishment of the initial requirements to operational readiness, including the use of automated methods of project control.
  • Highly developed oral and written communication skills in order to confer with subordinates, peers and management officials at all levels both within and outside the Agency, as well as contractors, and advise on assigned projects; develop, present, and justify program and project recommendations and suggestions; participate in and conduct lectures and briefings; articulate and defend recommendations and decisions; produce coherent reports, policy recommendations, guidelines and instructions, and explain the results of technical analysis including assumptions, rationale, conclusions and recommendations; explain budget and material needs; develop policies and procedures; develop Statements of Work; and exchange information with post personnel, contractors, and other engineers and/or architects.
  • Ability to exercise initiative and resourcefulness in communicating with engineers, architects, procurement/acquisition officers, high-level management officials, contractors, suppliers, and regulatory authorities, including the ability to exercise independent judgment in evaluating the capabilities of contractors to perform services in their respective fields.
  • Ability to exercise professional judgment in developing and pursuing alternative courses of action necessary in the implementation of diverse, complex, and intricate technical facilities.
  • Ability to deal with foreign governments and U.S. Embassy officials abroad in the diplomatic environment.

DUTIES AND RESPONSIBILITIES:

  • Manages the planning and design efforts for new capital construction projects and major rehabilitation construction projects to existing facilities, structures, or sites worldwide; oversees all aspects of assigned project(s) from concept through planning, design, and construction; and coordinates the preparation, compilation, review and approval of planning documentation and the project authorizations derived from these planning documents.
  • Oversees the work of project teams (OBO technical teams and Architecture/ Engineering firm consultants) as assigned, and is responsible for communicating team objectives, mission, goals, problems to be solved, milestones, and procedures; prepares reports and represents the team in dealings with the customer and other OBO elements; periodically reports to the supervisor on team and individual work accomplishments, problems, progress in completing tasks and work processes; and provides leadership to the team in exploring alternatives and determining what improvements can be made in work methods, processes and procedures;
  • Oversees and directs the documentation and preparation of technical requirements, site utilization plans, design specification, and cost estimates for assigned projects; explores and directs the collection of background information (literature, reports, and discussions with others having specialized knowledge of the issue); and consults with supervisor in evaluating information and selecting approaches to study the issues.
  • Assembles all project documentation (Project requirements, schedules, Cost estimates) for the department’s submittal of project budgets and Financial Plans
  • Coordinates and reviews the development, compilation, and approval of project specific engineering/architectural criteria; leads the development of project scope, schedule, and budget; ensures that the requirements of all project stakeholders are identified and included in the planning documentation for assigned projects; and prepares or coordinates the preparation of detailed schedules for the execution of assigned projects, ensuring that all factors that will impact the schedules are identified and considered in their preparation;
  • Travels domestically and abroad as project team leader to inspect, consult, and negotiate when on-site knowledge of conditions is required.
  • Provides Course of Action documents outlining the execution strategy and assumptions for each project and develops an Acquisition Plan/Strategy for approval by A/LM/AQM; establishes and recommends project delivery methods in coordination with other offices; participates in the analysis of bids and provides input into recommendations for award of construction contracts; resolves problems submitted from the field, and makes recommendations on change orders, time extensions, cost increases, and similar contractual matters; maintains comprehensive files on active projects from date of commissioning an engineer/architect through completion of design and design-build or construction award; manages out of scope or budget engineering/architectural design changes that become necessary during construction; and participates in post occupancy evaluations as a member of an interdisciplinary team;
  • Manages the project team in the preparation of designs for the Department’s overseas facilities; coordinates project requirements with other agency engineers and architects responsible for related features; reviews and approves engineer/architect plans and specifications for adequacy and feasibility; and develops new approaches and methods to resolve serious conflicts between management requirements and engineering/architectural principles or policies.
  • Manages the preparation, review and approval of the statement of work and qualification and evaluation criteria for the selection of the project Architect/Engineer (A/E) consultant; participates in the evaluation and selection of A/E firms being considered for design and construction projects and prepares or reviews the engineering/architectural aspects of the technical provisions of A/E contracts, including project definition and criteria development; ensures that all data necessary for the successful completion of the project is provided and that all requirements are feasible; manages contracting activities for ArchitectEngineering (A/E) Services to include development of the project Request for Proposals (RFP’s) and acts as advisor to commissioned engineer/architect and as point of contact/technical coordinator of projects between the Department and the posts overseas; reviews preliminary designs for conformance to agency requirements, contractual adequacy, quality of design, adherence to authorized scope and funds, technical sufficiency, and general suitability; prepares detailed technical comments; and examines and evaluates the commissioned engineer/architect’s cost estimate and recommends adjustments as necessary;
  • Prepares presentations for the A/E Pre-Selection Boards, pre-proposal conferences and manages all design phase activities including submittals review, design review conferences, and manages design competitions as appropriate.
  • Manages contracting for Design-Build (D-B) Services to include the development of project RFP’s and Fed Biz Ops notices for design build services required, evaluation of responses to the Fed Biz Ops notices, preparation of presentations for the Pre-Selection Board, and Department of State Selection Board, preproposal conferences and advises D-B contract negotiations.
  • Manages contracting for Construction Services to include the development of project RFP’s and Fed Biz Opps notices, preparation of presentations for the Pre-Selection Board, and Department of State Selection Board, pre-proposal conferences and advises contractor contract negotiations.
  • Provides expert strategic advice on requirements for the design and construction of new buildings or the rehabilitation and alteration of existing structures in a large geographical region demonstrating a high degree of innovation, creativity, imagination, resourcefulness, and technical judgment in solving problems concerning design, construction, and contractual problems in situations that are frequently without precedent.
  • Assists the Division Chief in identifying available resources for the planning and execution of project efforts and acts as a focal point and leader for the team in problem solving and implementing required actions.
  • Develops position papers and policy guidance, and develops data and technical narrative information for rapid response to inquiries from members of Congress, other Federal agencies, special interest groups, oversight groups, stakeholders, and customers; prepares and conducts special studies, evaluations, and briefings to management in the decision making process; and periodically reviews the effectiveness of these criteria, policies, and procedures and implements changes, as required, to attain lasting improvement.
  • Manages the review of the Value Engineering study by the OBO and AE technical team and finalizes VE proposals for incorporation in the project. Participates in value engineering (VE) studies as necessary to accomplish the greatest possible cost reductions without jeopardizing the performance, quality, maintainability, reliability, standardization, or interchangeability of the product; manages the formal response for the acceptance/rejection of VE recommendations.

DECISION MAKING/JUDGEMENT: This position involves projects and/or assignments requiring considerable decision-making authority regarding procedures, plans, and schedules. Although there are sometimes problem-solving guidelines for problems, there are no existing procedures or instructions for those problems. Ability to work independently or in a team setting is necessary.

PHYSICAL DEMANDS/WORK ENVIRONMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Needs the ability to use a keyboard to enter and retrieve data. 
  • Must be able to lift 5-20 pounds.
  • Remaining in a stationary position, often standing, or sitting for prolonged periods.
  • Moving about to accomplish tasks or moving from one worksite to another
  • Local travel and possibly CONUS/OCONUS travel may be required.

Job Features

Job CategoryManagement

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