Place of Performance: Arlington, VA (Telework Subject to Approval)
SCOPE: This position is in the Bureau of Overseas Buildings Operations (OBO), Planning and Real Estate Directorate (PRE), Office of Real Property Leasing (RPL). RPL advises the PRE Managing Director on the formulation and implementation of leasing programs and policies for Department of State (DOS) and United States Government (USG) facilities abroad; manages the overseas leasing portfolio for civilian federal agencies of the United States; develops guidelines and procedures for performing economic analyses of leasing opportunities; and conducts negotiations with private landlords, public sector counterparts, and foreign countries related to the Department’s real property rights and interests. RPL is responsible for the implementation of the Lease Management Plan, which outlines strategies to address known and unknown lease requirements, and for managing transactions, securing Bureau approvals, establishing/monitoring portfolio metrics and policy, overseeing all activities associated with entering major leases, including fit-outs, build-to-lease, option-to-lease, and associated activities.
- Program Advisor / Program/Project Advisor II – minimum of five (5) years of related experience at the with a bachelor’s degree, or (8) years of related experience.
- Must be a U.S Citizen
- Must have an active Secret Clearance
- Knowledge and skill in applying analytical and evaluative techniques to the identification, consideration, and formulation of recommendations for resolution of a wide range of program support issues or problems.
- Knowledge of real estate concepts and principles that enable the incumbent to work in the office with subject matter experts on the wide range of State Department real estate projects.
- Skilled in administrative support, office management, and project control capacity.
- Ability to review office administration processes, problems, and issues and provide recommendations based on findings.
- Ability to extract detailed information from various sources, accurately capture that
- information in the appropriate system or document and monitor status of information to prepare reports for management use.
- Excellent oral and written communication skills which enable the contractor to ensure facts, ideas, and instructions in a succinct and organized manner.
- Advanced knowledge using Microsoft Office, including Access, Excel, PowerPoint, Word, and other applications such as SharePoint. Ability to learn and apply other automated systems used by the Office and new software variations as they affect Office operations.
DUTIES AND RESPONSIBILITIES:
As a Program Advisor, the contractor performs a wide range of consultative and operational realty-related responsibilities in support of the acquisition and disposal of leasehold properties at specified overseas diplomatic posts throughout the world. In furtherance of these responsibilities, the contractor performs duties and assignments that typically include, but are not necessarily limited to, the following:
- Handles a wide array of situations and conflicts involving clerical or organizational functions, coordination of workflow items, updating delegated tasks to ensure progress to deadlines, updating schedules, and management of administrative details.
- Familiarize work to OBO standard documents and procedures.
- Determines when new procedures are needed for changing situations and devises/implements alternatives; revises or clarifies procedures to eliminate conflict or duplication; identifies and resolves various problems that affect the orderly flow of work in transactions with parties outside the organization.
- May participate in developing workload goals, documentation, and deadlines.
- Assists with creating and maintaining files and databases.
- Maintains a detailed tracking system for PRE/RPL Management and staff to ensure deadlines are met, projects and taskers are effectively coordinated and scheduled.
- Responsible for providing analyses, findings, requirements, and recommendations on assigned matters.
- Reviews project and program issues using analytical and evaluative methods.
- Prepares data and technical narrative information for rapid response to inquiries.
- Formulates and conducts special studies, evaluations, and briefings for management in the decision-making process.
- Manages and reviews the development, compilation, and approval of project specific documents.
- Assumes full responsibility for safeguarding all classified and sensitive but unclassified material and equipment in assigned areas.
- Prepares drafts of implementation plans for selected projects and activities.
- Develops periodic written reports and provides data input in specified formats for such reports.
- Assists in analyzing the impact of existing and proposed projects on available resources and provides recommendations for alternative courses of action.
- Keeps the COR and/or Manager up to date of all major issues and concerns.
DECISION MAKING/JUDGEMENT: This position involves projects and/or assignments requiring considerable decision-making authority regarding procedures, processes, plans, and schedules. Ability to work independently or in a team setting is necessary.
PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Needs ability to use a keyboard to enter and retrieve data. .
- Must be able to lift 5-20 pounds.
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
- Moving about to accomplish tasks or moving from one worksite to another.
- Local travel may be required.