Accounting Assistant

PLACE OF PERFORMANCE: Manassas VA, (Telework Subject to Approval)

 SCOPE: Maasai is seeking an Accounting Assistant is responsible for processing all accounts payable activities including writing weekly checks, posting bills/invoices into the Maasai payroll system, tracking and auditing all employee benefits bills for accuracy, submitting and monitoring all state tax registrations as well as processing/auditing all employee expense reports.

SKILL REQUIREMENTS:

Required Education and Experience

• High school diploma or equivalent
• 1 to 3 years of general accounts payable work experience
• The Accounting Assistant role requires someone who demonstrates excellent attention to detail, strong organizational skills, unwavering ethics, solid problem-solving skills and strong interpersonal skills to work with a variety of internal customers.
• Additionally, this person needs to have the ability to multitask, prioritize and work well under pressure.
• Requires a working knowledge of, Excel, Microsoft Outlook and SharePoint.

 Preferred Education and Experience

• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional certification) OR willingness to take FPC Exam and achieve certification within 2 years Bachelor’s degree or equivalent experience.
• This position requires a working knowledge of all Microsoft Office applications (especially Excel), and payroll processing software.

Competencies:

• The Payroll Specialist role requires someone who demonstrates excellent attention to detail,
• Strong organizational skills,
• The ability to prioritize multiple tasks on short deadlines, robust working knowledge of all Microsoft Office applications (specifically Excel),
• Discretion handling confidential information, internal auditing skills, excellent communication and interpersonal skills,
• Ability to perform complex calculations, ability to perform all accounting functions from basic journal entries to complex financial reporting,
• Solid understanding of all federal/state tax laws and withholdings.
• Excellent time management skills and ability to proactively follow-up on multiple tasks. Good judgement and problem-solving skills.
• Strong organizational and analytical skills.

 DUTIES AND RESPONSIBILITIES:

• Posting bills for G&A expenses and invoices for subcontractors
• Auditing and processing expense reports to ensure timeliness of payment by the end of the pay period
• Collecting receipts for the corporate credit card statement

Periodic duties include but are not limited to: 

• Processing monthly corporate credit card statement, coding all purchases to the correct job id, cost element, branch and account, working with Accounting and Contracts teams to ensure accuracy of Other Direct Costs (ODCs)
• Collecting receipts for the monthly credit card accrual entry into payroll system and ensuring accurate coding
• Running monthly AP reconciliation to identify any discrepancies
• Processing the spreadsheets for all monthly employee benefits statements
• Auditing monthly benefits statements for accuracy

DECISION MAKING/JUDGEMENT: This position involves projects and/or assignments requiring considerable decision-making authority regarding procedures, processes, plans, and schedules. Ability to work independently or in a team setting is necessary.

PHYSICAL DEMANDS/WORK ENVIRONMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Needs ability to use a keyboard to enter and retrieve data. .
• Must be able to lift 5-20 pounds.
• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Local travel and CONUS/OCONUS may be required.